Graduate Student Appointment Information
Important Updates:
The Student Academic Appointment Application from and CV are required for Fall 2022 graduate student appointments. Please go to the link: https://forms.gle/EU2yoefWjXQTGLB96 to upload and submit the form and CV.
The submission Due Date:
Fall 2022 GSIs, GSRs, Readers and Tutors: May 3, 2022
Spring 2022 Appointments Dates:
GSIs: 8/1/2022 - 12/31/2022
GSRs, Readers, and Tutors: 8/17/2022 - 12/16/2022
Additional Resources:
- Appointment Handbook: https://grad.berkeley.edu/financial/appointments/
- Fee Remissions: https://grad.berkeley.edu/financial/appointments/handbook/#feeoverview
Related Forms:
- UAW Union Membership Form (required for 1st time GSIs, Readers or Tutors)
- Request for Exception Form (required if you're working >50% or serving as GSI for 200 level or above course):
Information for New and Rehired Employees
See Hire/Rehire required form checklist for required forms
All new or rehired employees must review University's Conflict of Interest and Substance Abuse Policies and acknowledge their understanding of Workers' Compensation Benefits.
See links below:
- Conflict of Interest for Public Officials Disqualification Requirements (from UCOP):
- NOTE: Form 700 needs to be completed by employees in designated positions. For list, see here
- Reporting Abuse Against Children or Dependent Adults and Elders (background/guidance)
- Statement Acknowledging Requirement to Report Child or Adult Dependent and Elder Abuse (includes list of affected positions)
- UC Policy on Substance Abuse to comply with Federal Drug Free Workplace Act (from Student Affairs)
- Substance Abuse Policy Resources on Drugs and Alcohol and dealing with Substance Abuse (from UHS)
- Workers' Compensation Acknowledgement Form (pdf form)
- Workers' Compensation Pamphlet (pdf)
Required Hire/Rehire Forms:
- Benefits Eligibility Level Indicator (BELI) Form: BELI_upay726.pdf
- Demographic Data Transmittal Form: U5605.pdf
- Employment Eligibility Verification 1-9 Form: i-9_0.pdf
- Oath of Allegiance Form: upay585.pdf
- Payroll Earning Distribution Form: PayrollEarningDist_upay544A.pdf
- Personal Data Form: personaldatafrm.pdf
- UCRS 419 Form: ucrs419.pdf
- W4 Form: ucw4-de4.pdf
Non-Resident Tax Forms
These tax forms are required for non-resident alien employees. They must be completed every calendar year through the campus GLACIER online system. More information about GLACIER may be found at campus payroll website: GLACIER Tax Reporting Info.
Some employees may qualify for the benefits of a tax treaty depending on their country of residence/citizenship. For more information on Tax Treaties, please see UCOP website: http://www.ucop.edu/financial-accounting/policies-and-guidance/tax-forms-information/taxation-non-resident-aliens/index.html
For non-resident payroll withholding, see form w4nr-de at : http://www.ucop.edu/financial-accounting/_files/taxation/w4nr.pdf